Full Time
Bryanston Head-Office, Sasolburg
Posted 2 weeks ago

LOCATION

Sasolburg/Bryanston

BUSINESS UNIT

Financial Department

VACANCY

Payroll Administrator

CLOSING DATE

19 July 2024

BENEFITS

A market-related total guaranteed package in line with the requirements of the job and the skills, experience and knowledge profile of the preferred candidate.

REPORTING TO

Finance Executive

MINIMUM QUALIFICATIONS

Degree or Diploma

MINIMUM EXPERIENCE

  • 5 to 6 years’ experience

MAIN RESPONSIBILITIES

  • 1. Payroll Management
  • • Manage and ensure accurate and timely monthly disbursement of payroll and payments to payroll creditors.
    • Partner with HR in aligning and implementing sophisticated payroll and benefit systems.
    • Ensure system is set-up and updated to reflect the correct current employee base, salaries, benefits, deductions, fringe benefits, leave and cost distribution.
    • Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations and comply with legislative requirements.
    • Liaise with SAP system support partner to effect these changes.
    • Liaise with other external stakeholders, including auditors and service providers (Infoslips / Fihrst Management Services / attorneys) and Statutory Legislative Authorities (SARS, Labour Department, Compensation Commissioner).
    • Responsible for maintaining payroll guidelines by writing and updating policies and procedures.
    • Reconciliation of payroll balance sheets accounts.
    • Responsible for Payroll record retention.
    • Responsible for meeting deadlines especially with regards to the submission of statutory returns.
    • Supervise staff capturing leave transactions and review of leave captured on the system.
    • Managing employee study bursaries.
    • Ensure overall compliance with HR policies.
    • Maintains professional and technical knowledge by attending education workshops and seminars.

  • 2. Payroll Administration
  • 2.1 Payroll processing
    • Calculating and Processing of monthly payroll changes: Payments – new appointments, promotions, dismissals, resignations, retirement, maternity pay, disability pay, allowances, 13th         cheques, leave pay, recognition awards, long service awards, travel reimbursements, child education and employee study bursaries, incentive bonus.
    Fringe benefits – fleet cards, car insurances, gift awards.
    Deductions – Statutory, Garnishees, Medical Aid, Provident funds and loans.
    • Implementation of annual salary increases.
    • Run and release monthly payroll runs.
    • Distribute monthly payslips via Infoslips.
    • Administration of Garnishments.
    • Address payroll queries.
    2.2 Reports and Submissions

    • Prepare monthly and annual payroll reports i.e., reports for submissions, payments, balancing and checking.
    • Prepare directors emoluments declaration for disclosure on the company Annual Financial Statements.
    • Prepare Payroll exception report for approval by Finance & Operations Executives.
    • Prepare and distribution of monthly employee cost reports to Management.
    • Prepare ad-hoc reports for management (absence reports, cost impact studies).
    • Prepare statutory returns (EMP201 returns, EMP501 reconciliations and Tax Certificates, Annual COIDA returns, Monthly UIF file submission, NBCEA, Bargaining council NBCCI).
    • Assist HR with reports (Employment equity, BEE, ISO Audit).
    • Prepare and send Provident fund schedules for applicable Retirement Funds.
  • 2.3 Payroll Payments
    • Prepare net pay payments via Fihrst Connect.
    • Prepare monthly payments to all payroll 3rd party companies via Fihrst Connect (statutory, garnishees and retirement funds).
    • Prepare ad hoc employee payments (advances, study assistance, bond & transfer fees).
    • Process changes on the Provident Fund portal to balance with the payment made.
    • Upload monthly provident fund files & authorize debit order.
    2.4 Financial Administration
    • Prepare financial transaction posting from payroll to Finance system.
    • Calculate and reconcile all payroll provisions (leave provision, annual incentive bonus provision, 13th cheque bonus provision, Safripol Long Term incentive bonus provision and SBP).
    • Reconciliation of all payroll balance sheet accounts.
    • Reconciliation of payroll postings to trial balance.
    • Responsible for compilation of the Personnel budget.
    2.5 General Tasks
    • Assist HR & Management with recruiting employees by calculating cost to company and salary package proposals.
    • Responsible for updating the Travel allowance calculator and liaising with Travel allowance recipients to comply with legislative requirements.
    • Responsible for calculating the travel reimbursement rates bi-annually as well as the annual vehicle maintenance cap.
    • Ensure that timesheets are updated regularly to reflect only employees eligible for overtime in order to comply with HR overtime policy.
    • Filing of all payroll documentation and maintaining an effective record retention system.

MINIMUM CRITICAL REQUIREMENTS

  • • Introduces and maintains systems and procedures aimed at ensuring efficiency.
    • Responsibilities include all aspects of pay administration including preparation, documentation and disbursement of all payroll payments, payroll taxes.
    • Responsibilities may include administration of employee benefit programs.
    • Extensive SAP knowledge will be beneficial.
    • Strong Financial background.
    • Extensive Payroll Tax knowledge.
APPOINTMENTS WILL BE MADE IN ACCORDANCE WITH DIVERSITY TARGETS

APPLICATIONS RECEIVED AFTER THE CLOSING DATE, WILL NOT BE CONSIDERED

IF NO REPLY WAS RECEIVED 14 DAYS AFTER THE CLOSING DATE, PLEASE ASSUME THAT YOUR APPLICATION WAS UNSUCCESSFUL

IN COMPLIANCE WITH PREVAILING LEGISLATION, THE INFORMATION WHICH YOU SHARE WITH US IN SUPPORT OF YOUR APPLICATION WILL BE KEPT SAFE AND SECURE FOR A PERIOD OF 6 MONTHS AFTER WHICH IT WILL BE DISCARDED.  ANY OBJECTIONS IN THIS REGARD CAN BE ADDRESSED TO HRInformation@safripol.com

Job Features

Job Category

Finance

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