Grade 12 & Secretarial qualification or equivalent
Min. 5 years’ experience in technical secretarial and administration duties
Maintains and manages the controlled version of the creation/ revisions/discontinuations of Technical Data Sheets, Commercial Product Listings and Material Safety Data Sheets and communicates status thereof and ensures availability of the documents internally and externally via the intranet/internet websites. Creation and control of the templates for all these documents. Monitors the documents tracking sheets.
Co-ordinate the creation/updates of all Technical literature and availability for the group.
Schedule/co-ordinate training for new colleagues and training presentations are available. Ensures training matrix is collated and attendance records are completed and forwarded to the training coordinator.
Assist Product Steward with the creation/distribution of Food contact compliance letters, Declaration of Compliance letters, and all other regulatory request letters. Monitors the tracking sheets with all changes.
Assist the Technology & Innovations Executive and the R&D ISO coordinator via EDRMS as appropriate for the business and approval of procedures and documents required in ODMS.
Scheduling and coordinating meetings and organizing meeting rooms as well as refreshments and catering requirements.
Accurate minutes taking during R&D meetings when required.
Administer technical writing of R&D documents.
Organizing and coordinating workshops and R&D led conferences.
Assist with travel arrangements for the R&D team (local & overseas).
Follow the corporate intellectual property requirements by ensuring all generated documents for distribution are created in .pdf format and that the change/copy security is activated.
Assist with general R&D administrative duties which include:
Obtaining quotes and creating purchasing requisitions and Service/Goods receipt within SAP. Ensure Invoices are forwarded to Accounts for payment.
Ordering of stationary and office supplies.
Arrange delivery and collection of samples via DHL.
Administration of file shares within the group to ensure change/read access requirements for colleagues.
Arrange and Coordinate new employee’s training within R&D group.
Co-ordinate and forward leave forms to HR.
Respond to reception door when receiving visitors and deliveries.
Distribution of information received from Associations and Institutions.
Back-up for R&D processes (STS, QN, Raw Material process)
Assist other colleagues as and when needed.
Perform other activities as required to achieve the goals of the organization.
Compile and distribute newsletters for R&D, Sustainability and Bryanston office
MINIMUM CRITICAL REQUIREMENTS
High proficiency in MS Outlook, Work, Excel & Powerpoint
High proficiency regarding media and electronic tools.
Knowledge of SAP will be most advantageous.
Excellent communicator both orally and written.
Ability to interact with people and employees at all levels and functions.
Must be able to work under pressure.
Good understanding of ISO 9001:2015
Experience regarding document management and record retention
As per Safripol local guidelines
14 April 2021
APPOINTMENTS WILL BE MADE IN ACCORDANCE WITH DIVERSITY TARGETS
INTERNAL APPLICATIONS MUST BE CO-SIGNED BY THE LEADER
APPLICATIONS RECEIVED AFTER THE CLOSING DATE, WILL NOT BE CONSIDERED
IF NO REPLY WAS RECEIVED 14 DAYS AFTER THE CLOSING DATE, PLEASE ASSUME THAT YOUR APPLICATION WAS UNSUCCESSFUL